System for Tracking Administrative Records for Students
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1 Project
Introduction
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1.1 Project sponsors
1.1.1 Jennifer Brownstone
1.1.1.1 Jennifer Brownstone
1.1.2 Senior Project Manager of Administrative Systems
1.1.3 Ted Rosebay
1.1.4 VP Student & Academic Services
1.2 Business Drivers
1.2.1 Enhance internal system (integrated service)
1.2.1.1 More efficient, consistent, and unified processes in student administration
1.2.1.2 Fix external service
1.2.1.2.1 Better functionality will enhance services between Jefferson University offices and other organizations
1.2.1.3 Better decision making
1.2.1.3.1 New designs for data models to speed up reporting
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2 Goals
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2.1 Fully integrated system of files
2.2 Ease of access to data
2.3 Grow and enhance self service
2.4 Assistance in academic programs, technologies, and regulatory requirements
2.5 Maintain business functionality
2.6 Finish project in time, within budget, and overall concept
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3 Scope
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3.1 Key groups
3.1.1 Admissions
3.1.2 Student Records
3.1.3 Financial Aid
3.1.4 Student Finance
3.2 Organizations
3.2.1 Schools and Colleges
3.2.2 Student Service Offices
3.2.3 Central University Offices
3.2.4 Faculty, Instructors, Advisors
3.2.5 Students
3.2.6 Outside Vendors
3.3 Data delivery
3.3.1 One source
3.3.2 Quality data
3.3.3 Unified system for access
3.3.4 Strategy Map
3.4 Budget
3.4.1 Finalize by 2007 Quarter
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4 Schedule
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4.1 Project put in place in phases, based on student services 12 month turnover
4.2 Project is contingent upon the PeopleSoft 7.8 upgrade
4.2.1 All Files
and Folders
ein test 4.2.1.1 People Soft Guide for Convergence.docx
4.3 Finalize roll out plan in June 2008
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5 Teams
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5.1 Admissions
5.1.1 Elizabeth Jones
5.1.1.1 Elizabeth Jones
5.1.2 Sam Johnson
5.1.3 Patricia Williams
5.2 Shared Data Team
5.2.1 James Henry
5.2.2 Maria Brown
5.2.3 Mike Moore
5.3 Financial Aid
5.3.1 Taylor Townsend
5.3.2 Linda Lee
5.3.3 John Chow
5.4 Student Records
5.4.1 Sara Roberts
5.4.2 Charles Thomas
5.4.2.1 Charles Thomas
5.5 Support
5.5.1 Fred Pricket
5.5.2 Michael Stead
5.5.3 Margaret Vowel
5.6 PeopleSoft Advisors
5.6.1 Frida Ortiz
5.6.2 Tom Frond
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6 Stakeholders
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6.1 President
6.2 Associate and Assistant Deans
6.3 Admissions, Records, Financial Aid, Student Financial working groups
6.4 School business officers
6.5 Subject experts
6.6 Students themselves - both new, current, past
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7 Communication
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7.1 Project Map
7.1.1 Status
7.1.2 News
7.1.3 Strategies
7.1.4 Team info listed by support areas
7.1.5 Project education materials
7.1.6 Technical docs
7.1.7 Definitions
7.2 E-mail list for updates
7.3 E-mail list for support and questions
7.4 Meetings
7.5 PeopleSoft Project Leaders
7.5.1 Merger will not affect this project
7.6 Graduate student advisory groups
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8 New Approaches
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8.1 PeopleSoft Testimonial
8.1.1 Jim Vanadium
8.1.2 Director, Student Affairs & Development Services
8.2 Jefferson University project management methodology
8.2.1 Features
8.2.1.1 Processes
8.2.1.2 Deliverables
8.2.1.3 Techniques
8.2.1.4 Tools
8.2.2 Phases
8.2.2.1 Overview
8.2.2.2 Planning
8.2.2.3 Design
8.2.2.4 Enhancement
8.2.2.5 Testing
8.2.2.6 Solutions
8.2.2.7 Production
8.3 Fountain Integration project system
8.3.1 Lead
8.3.1.1 Franklin Standee
8.3.1.1.1 Implementation manager
8.3.1.2 Coordinates a myriad of group systems
8.3.1.3 Prototype sample
8.3.2 Phases
8.3.2.1 Initiation
8.3.2.2 High level plan
8.3.2.3 Detailed plan
8.3.2.4 Setup
8.3.2.5 Execution
8.3.2.6 Control
8.3.2.7 Project Closeout
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9 Current Status
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9.1 Overview planning and organization
9.2 Approval for budget
9.3 Consultants chosen and ready
9.4 Create schedule
9.5 New outside groups to advise
9.6 Key plan will start in June
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