Meeting Management with MindManager
Define your objectives: What is the purpose of
this meeting? What do you hope to accomplish?
What will a successful outcome look like? Place
each objective on a separate branch in the
“objectives” section of your map.
Determine who should attend the meeting:
Who needs to be there? Who has the information
or input you need for the project? Which decision-
makers should be involved in this meeting, if any?
Which of your subordinates will be working on this
project, who need to be part of this meeting? Are
there any outside partners, consultants or other
people outside your organization who should be
involved? Record each person’s name and pertinent
contact information on a separate branch in the
“attendee” section of your map.
Define agenda items: Let the objectives you have
defined help to drive the agenda for your meeting.
List the topics to be discussed, and who will lead
the discussion of each time segment. Place each
agenda item on a separate branch in the “agenda”
section of your map.
Determine your facility needs: Next, create a
new branch within your map to explore your needs
for the meeting room. Will any participants be
making PowerPoint presentations (or use
MindManager for group brainstorming)? You can
use your map to define audiovisual needs (such as
an LCD projector and screen), support for
teleconferencing, lunch arrangements and much
more.
Source:
http://mindmapping.typepad.com/the_mind_mapping_software/2007/04/managing_meetin.html
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1 I. BEFORE
the meeting
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1.1 Define the meeting objective
1.1.1 Use the Central Topic
1.2 Brainstorm topics for discussion
1.2.1 Create a Main Topic
1.2.2 State the objective for the topic
1.3 Reorganize and prioritize topics to create an agenda
1.3.1 Keep to a reasonable number of topics
1.3.2 Use Subtopics for
categories within Topics
1.3.2.1 This is a Subtopic
1.3.3 Place most important topics first
1.3.4 Distribute prior to meeting to help
participants prepare
1.3.4.1 Have excel spreadsheet...
Have excel spreadsheet printed out. Ten copies for meeting.
1.3.4.2 Range
1.4 Include a topic with meeting guidelines, for example:
1.4.1 Arrive and start on time
1.4.2 Stick to the agenda
1.4.3 Focus discussion on the agenda
1.4.4 Listen to understand
1.4.5 Respect different view points
1.4.6 End on time
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2 II. DURING
the meeting
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2.1 For each topic
2.1.1 Refer to Agenda map
2.1.1.1 Direction
2.1.1.2 Focus
2.1.1.3 Objective
2.1.2 Use "Focus on Topic" (F3) command
2.2 Collect ideas on agenda map
2.2.1 Record ALL
contributions
2.2.1.1 Encourages participation
2.2.1.2 Instills confidence
2.2.1.3 Fosters creative thinking
2.2.2 Include a Floating Topic to
collect unrelated ideas
for future consideration
2.3 Note consensus decisions
2.4 Interactivity
2.4.1 Take a vote on a topic
2.4.2 Ask a question that leads into a topic
2.4.3 Parking Lot
2.4.3.1 Topics NOT to talk about
Wait and discuss these issues individually or at
another meeting.
2.4.3.1.1 All Files
and Folders
ein test 2.4.3.1.1.1 meeting map topics on hold.xlsx
2.4.3.1.1.2 Staffing Issues.docx
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3 III. AFTER
the meeting
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3.1 Edit the map
3.1.1 Reorganize and reword
3.1.2 Stay true to actual events
3.1.3 Code special items e.g. consensus
opinions and decisions
3.1.3.1 Icons
3.1.3.2 Colors
3.1.3.3 Highlights
3.1.4 Indicate
dependencies
3.1.4.1 Relationship arrows
3.2 Distribute to
participants
3.2.1 Reminder of meeting outcomes
3.2.2 Basis for future actions
3.2.3 Publishing options
3.2.3.1 Printed maps keep information at your fingertips
3.2.3.2 Send the map to others
3.2.3.3 Create informational Web site
3.2.3.4 Export to Word in outline form
3.2.3.5 Save as map file
3.2.3.6 Save as PDF file
3.2.3.7 Save as image file
3.2.3.8 Save as Project file
3.2.3.9 Create a PowerPoint Presentation
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4 Suggestions
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The left side of the brain mainly focuses on
words, logic, lists, analysis and numbers, whereas
the right side of our brain focuses on such areas
as rhythm, imagination, colour, images, dimension
and day dreaming.
The brain functions by connecting between right
and left brain, linking and associating, which is
where Mind Mapping becomes so exciting. By
using colour, images and key words within a
Mind Map,we are in effect using both sides of
the brain to enhance our learning, creativity and
clarify our thinking.
Source:
http://www.teachingexpertise.com/articles/mind-
mapping-228
4.1 Use mapping tools during meeting to enhance ideas
4.2 Why Use this Map
4.2.1 Agenda and guide for meeting
4.2.2 Easy to update with new info during the meeting
4.3 Use images to highlight key points
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